#Free invoicing template professional#

For the buyer, it documents the order placed with the seller, the prices, the total, and information about providing payment. Who Needs an Invoice?īoth buyers and sellers of goods and services need an invoice. It explains how payments may be made and provides the buyer with a due date for their payment. In addition to documenting the services or goods provided as well as the price, an invoice also explains the terms of the sale. You need an invoice any time you’re making a sale to an individual or a business. It acts as documentation for both the business making the sale as well as the individual or business making the purchase. It lists services or goods being purchased, how many are purchased, the unit price of each, the total as well as the taxes applied. Write this date VERY CLEARLY, IN BOLD IF YOU WISH, SO THAT THERE CAN BE NO CONFUSION.Īn invoice is a business document used during the sales process. Terms of payment, meaning cash, credit, check, etc.ĭate by which payment is due. Total cost of all items on that line, including any tax. If you don't include tax is on your invoice, leave out the subtotal and tax columns. Review your state's website for laws regarding tax on shipments. However, there is a replacement for it known as a 'use' tax, but the details of this vary by state. In the case of interstate shipments, sales tax does not apply. Some US shippers do not include tax on invoices. Total cost of all items on this line, before tax. Price per item (or unit price), before any applicable tax. Again, this part is only necessary if products are shipped.īrief description of the product, allowing handlers to confirm that it is the correct item. If, for example, Bill Bazooka were buying these ornaments for his aunt and having them shipped directly to her, her address would be the one in this box. Be sure that you clarify who is receiving the order. This only needs to be included if products are being shipped. Multiple invoice numbers are sometimes assigned to a single order number, as some products, such as certain pharmaceuticals, legally require a separate invoice. Number, also usually sequential, used to track the order. Number, generally sequential, used to identify the invoice. An invoice, therefore, is created after the purchase order. A purchase order is created before an invoice because it defines the contract of the sale. InvoiceĪ purchase order indicates the type, quantity of product and services being sold by a supplier, including an agreed upon price. Note: The sample invoice template includes sections for shipping information however, this would not appear on every blank invoice template. Sections that are not self-explanatory are defined in the list that follows. Rather than listing things to include, we’ve drawn up a sample invoice, which is pictured below. Invoices are usually heavily formatted documents. A rental invoice generally includes a section stating the duration(s) for the rental period(s) (you get the idea).

An invoice for products being delivered, for example, includes shipping details, while an invoice for services or non-delivered products does not.

#Free invoicing template professional#

The components of a professional invoice can vary by transaction. An invoice is a document issued to a buyer by a seller, indicating the sale or rental of goods and/or services.